Summarize a meeting transcript with ChatGPT: the one-page cheat sheet

Copy the transcript

1. Google Meet saves the transcript as a Google Doc. Click Edit, Select all, then Edit, Copy.
2. Switch to ChatGPT, click the message box and paste your request first.
3. Press Shift+Enter for a new line, then Ctrl+V to paste the transcript. Plain Enter sends the message.

The request

You're my operations assistant. Below is the transcript of today's team meeting at Harbor Street Bakery. Give me:
1. A three-sentence summary
2. The decisions we made
3. The action items as a table: task, owner, due date
4. Open questions
Only use what's in the transcript. If an owner or date isn't said, write "Not stated".

The last line matters most. It stops ChatGPT from guessing a deadline nobody agreed to.

Check, fill the gaps, follow up

1. Read the summary and decisions, then the action items table. In the lesson, two due dates say Not stated.
2. You were in the meeting, so type the missing dates: "The library quote is due Wednesday, and Luis will call about the oven today."
3. Ask for a short, friendly follow-up email to the team. It's the same chat, so don't paste anything again.
4. Read it, change anything that doesn't sound like you, click Copy and send it from your own email.

Good to know

• Got a file? Click New chat, the + button, Add photos & files, pick the .docx and click Open. Or drag it onto the chat.
• There's an accounting-firm version: the same build for a client's quarterly review, with the follow-up email going to the client.
• Before you paste private customer or staff details, check your company's rules and remove what doesn't need to be there.