AI meeting note takers: 18 tools for office work

Updated October 13, 2026 · By Robert Breen

A one-hour meeting usually costs another half hour of notes, follow-up emails and lost action items. AI notetakers record and transcribe the call, write the summary, list who owes what, and push it to your CRM or task list, so nothing said in a meeting gets lost. Check how each one joins calls (a bot or a bot-free app) and how it handles recording consent.

18 AI meeting note takers

Each card says what the tool does for a working professional and whether it is free, has a free plan or trial, or is paid. 2 have a free Stepthrough lesson where you practice it step by step.

• Otter.ai: Free plan. Joins your meetings, transcribes them live and writes summaries with action items. Ask the meeting agent questions afterward.
• Fireflies.ai: Free plan. Records, transcribes and summarizes calls on Zoom, Teams and Meet. Searchable notes and CRM updates for sales teams.
• Fathom: Free plan. A free AI notetaker that records calls and writes instant summaries and action items. Syncs notes to your CRM.
• Granola: Free plan. An AI notepad that listens to your meetings from your computer, without a bot joining. It merges your rough notes with the transcript.
• tl;dv: Free plan. Records and transcribes meetings, then writes notes and updates your CRM. Strong multi-language support.
• Read AI: Free plan. Meeting summaries, transcripts and coaching across Zoom, Teams and Meet, plus email and chat recaps.
• Avoma: Free trial. AI meeting assistant and conversation intelligence for sales and customer success teams. Notes, scoring and forecasting.
• Grain: Free plan. Records calls and turns key moments into notes and short clips you can share. Popular with sales and research teams.
• Krisp: Free plan. Removes background noise from calls and adds AI meeting notes and transcripts. Works with any calling app.
• Supernormal: Free plan. Automatic meeting notes with templates for different meeting types. Sends recaps right after the call.
• Sembly AI: Free plan. Transcribes meetings and creates summaries, tasks and follow-up documents. Strong security options for regulated teams.
• Tactiq: Free plan. Live transcripts and AI summaries for Google Meet, Zoom and Teams, from a browser extension. No bot needed.
• MeetGeek: Free plan. Records, transcribes and summarizes meetings and highlights the key moments. Templates for sales, HR and project calls.
• Jamie: Free plan. Bot-free AI meeting notes for online and in-person meetings, in many languages. Privacy-first.
• Bluedot: Free plan. Records meetings without a bot and writes notes, emails and summaries. Works as a browser extension.
• Zoom AI Companion: Paid. Zoom’s built-in assistant writes meeting summaries, answers questions about the call and drafts follow-ups. Included with paid Zoom plans.
• CoHear: Free plan. Turns recorded sessions into notes, action items and handouts. Useful for training sessions and team meetings. Free lesson: CoHear: AI Meeting Notes from a Team Training Session
• OLVA: Free plan. A private AI assistant that helps you during live client calls with notes and prompts. Built for consultants and advisors. Free lesson: OLVA: A Private AI Assistant on Your Client Calls

Learn them free, step by step

Practice in a safe copy of the real tool, with every step checked as you go.

• CoHear: CoHear: AI Meeting Notes from a Team Training Session (8 min)
• OLVA: OLVA: A Private AI Assistant on Your Client Calls (9 min)

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