AI data entry tools: 15 tools for office work

Updated October 16, 2026 · By Robert Breen

Data entry is the typing that sits between a message and a record: copying a form answer into a sheet, keying an invoice into the books, reading a receipt into an expense list. AI and automation tools now do much of that work. Some move data from a form or email into a spreadsheet on their own, and others read a PDF, a receipt or a scanned page and pull out the fields. These are the tools in this directory that automate data entry, with a free lesson where Stepthrough has one. Always have a person check the first runs, because a misread number becomes a wrong record.

15 tools6 free or with a free plan8 with a free trial1 paid only

15 AI data entry tools

Each card says what the tool does for a working professional and whether it is free, has a free plan or trial, or is paid. 5 have a free Stepthrough lesson, linked from its card, where you practice it step by step.

Airia: Free trial. An enterprise platform to build, secure and govern AI agents across your company’s tools and data. Good for onboarding, HR and policy agents with guardrails. (affiliate link — I may earn a commission, at no cost to you) Free lesson: Onboard New Clients Without the Back-and-Forth Using Airia
Lindy: Free plan. Build AI assistants that handle email, scheduling, meeting notes and lead follow-up in plain English. Hundreds of templates for common office jobs. (affiliate link — I may earn a commission, at no cost to you) Free lesson: Answer Client Emails in Half the Time using Lindy
n8n: Free trial. A visual workflow builder that connects your apps and adds AI agents to the steps in between. Runs in the cloud or free on your own server. (affiliate link — I may earn a commission, at no cost to you) Free lesson: n8n AI Agent Tutorial: Save Social Media Ideas to Google Sheets
Make: Free plan. Build automations on a visual canvas that move data between apps, with filters, routers and AI steps. Generous free plan for small teams. Free lesson: Your First Make.com Scenario: Google Forms to Google Sheets
Zapier: Free plan. The best-known no-code automation tool, linking thousands of apps with triggers and actions. Add AI steps, tables and forms to finish whole processes.
Microsoft Power Automate: Free trial. Automate approvals, file handling and data entry across Microsoft 365 and other apps. Includes desktop automation for older software.
Expensify: Free plan. Scan receipts and submit expenses automatically, with an AI concierge.
Dext: Free trial. Extracts data from receipts and invoices and posts it to your accounting software.
Vic.ai: Paid. Autonomous invoice processing and approvals for accounts payable teams.
Jotform: Free plan. Build forms, intake flows and approvals, with AI that creates a form from one prompt. Free lesson: Get Every New Client's Details in One Place using Jotform AI
Parseur: Free plan. AI data extraction that pulls fields out of PDFs, emails and other documents and sends them to Zapier, Make, n8n or your own apps. The free plan includes 20 pages a month.
Airparser: Free trial. Extracts structured data from emails, PDFs and documents with no code, then pushes it on by webhook, API or integrations. A free trial with 20 credits needs no credit card.
Veryfi: Free trial. Reads invoices, receipts, bills, purchase orders and checks and turns them into clean data, with checks that flag altered or fraudulent documents. Starts with a 14-day free trial, no credit card.
Docsumo: Free trial. Document AI that extracts and cross-checks data from bank statements, forms and claim packets, so your team only reviews the exceptions. The free trial covers 1,000 pages for 14 days.
Nanonets: Free trial. AI agents that automate accounts payable, claims and order processing and deliver clean data to systems like SAP and Salesforce. Starts with a free trial.