End of day report prompt: a 2-minute EOD report for your manager
Updated · By Robert Breen
To write an end of day report with ChatGPT, paste the prompt below with your scribbled notes from the day, and you get a short EOD report in four parts: done today, still open, blocked or waiting, and tomorrow's first task. Most managers who ask for a daily report want the same thing: to know nothing is on fire without reading a diary. Written from memory at 5pm, it misses the one item that mattered.
If your daily report is a count of rows in a sheet, the Make daily summary lesson sends that email for you at 5pm. If you are handing work to the next shift instead of your manager, use the shift handoff notes prompt.
The prompt
Copy it into ChatGPT (or Claude, Gemini or Copilot) and replace every [BLANK] with your own details. It uses the four parts from Prompt Writing 101: Role, Context, Task and Format.
Role: You are helping me, the [YOUR ROLE] at [BUSINESS], write my end of day report to [MANAGER]. Context: Below are my rough notes from today. Use only these, keep every number, name and time as written, and ask me about anything unclear instead of deciding. Task: Sort the notes into: Done today, Still open (with the next step), Blocked or waiting on someone (name who), and First thing tomorrow. Put anything urgent or anything that needs [MANAGER]'s decision at the very top in one line. Format: A short email under 150 words. One line at the top if something needs attention, then four short headed lists. Plain words, no filler like "productive day." End with any questions you have for me. My notes from today: [DAY NOTES]
Fill in the blanks
[YOUR ROLE]- Your job title, such as "office coordinator." It sets what counts as your work.
[BUSINESS]- Your business name and what it does, in a few words.
[MANAGER]- The person who reads the report, by first name or title.
[DAY NOTES]- Everything you jotted down today, in any order. Leave out client account numbers, patient details beyond a first name, and anything private the report does not need.
Example, filled in
A made-up example from the free lesson On a Schedule: A Daily Summary Email from a Google Sheet in Make.com. Brookside Dental is the made-up practice in the Make daily summary lesson, where the office manager gets one email at 5pm with the day's new patient requests. Here the front desk coordinator writes her own end of day report for that office manager. The notes are an illustration.
Role: You are helping me, the front desk coordinator at Brookside Dental, a family dental practice, write my end of day report to Lena, the office manager. Context: Below are my rough notes from today. Use only these, keep every number, name and time as written, and ask me about anything unclear instead of deciding. Task: Sort the notes into: Done today, Still open (with the next step), Blocked or waiting on someone (name who), and First thing tomorrow. Put anything urgent or anything that needs Lena's decision at the very top in one line. Format: A short email under 150 words. One line at the top if something needs attention, then four short headed lists. Plain words, no filler like "productive day." End with any questions you have for me. My notes from today: 6 new patient requests in the sheet, called back 4. 2 left voicemail (Okafor, Duran). Confirmed all 14 for tomorrow except 2:30 slot, no answer. Printer by the front desk jammed again, tech says Thursday. Insurance verification for Mr. Patel still pending, carrier said 48 hrs. Lena: do we want to open Saturday 9am slots? 3 people asked.
What a good answer looks like
- The Saturday question is the first line, because it needs Lena's decision.
- "Called back 4 of 6 new patient requests" with Okafor and Duran listed under Still open, next step a second call.
- The printer and Mr. Patel's insurance check under Blocked or waiting, each with who it is waiting on: the tech by Thursday, the carrier in 48 hours.
- A question back to you, such as whether the 2:30 patient should get a second reminder tonight or in the morning.
How to check it before you use it
An AI draft can sound right and still say something you never told it. Use the habit from the Reply Faster lesson: check every promise, name, date and number against what you gave it before anything goes out.
- Match every count to your notes. 4 of 6 must not become "all requests handled."
- Make sure nothing waiting on someone else is listed as done.
- Answer the AI's questions, then read the top line once more. If it is not the most important thing, move it.
- Strip any patient or client detail your manager does not need before it goes out by email.
Practice it in the free lesson
On a Schedule: A Daily Summary Email from a Google Sheet in Make.com: Build a Make scenario that runs every day at 5 PM, finds today's rows in Google Sheets, combines them with a Text aggregator and emails one summary with Gmail. You do every step yourself in a practice copy of Make, and nothing touches your real accounts.
Also useful: Get Your Daily Revenue Total by Email, Automatically, using n8n · Summarize a Meeting Transcript with ChatGPT
Terms used here
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Frequently asked questions
- What should an end of day report include?
- Four things: what you finished, what is still open with its next step, what is waiting on someone else, and your first task tomorrow. Put anything that needs your manager's decision in the first line.
- How do I write a daily report to my manager with ChatGPT?
- Type short notes during the day, paste them under the prompt at the end of the day, and ask for an email under 150 words in four headed lists. Then check every number against your notes before you send it.
- How long should an EOD report be?
- Short enough to read in under a minute, about 100 to 150 words. If it runs longer, the important line gets lost. Detail belongs in the weekly report.