Remote work policy draft prompt: free ChatGPT template
Updated · By Robert Breen
Use this when you've decided how remote work will operate in your office and need it in writing before it leads to arguments. The prompt takes your decisions and arranges them as a short policy with sections for eligibility, hours, equipment, security, communication and how the arrangement can change. It adds no rules of its own, and anything you haven't decided is listed as an open question. Employment law differs by place, so an HR professional or attorney should review the draft before it is shared.
Have a professional review it. This prompt helps you draft, not decide. Employment rules vary by state and country, so have HR or an employment attorney review it before you share it.
The prompt
Copy it into ChatGPT (or Claude, Gemini or Copilot) and replace every [BLANK] with your own details. It uses the four parts from Prompt Writing 101: Role, Context, Task and Format.
Role: You are drafting an internal remote work policy for [COMPANY], to be reviewed by HR before it is shared. Context: Who is eligible: [ELIGIBILITY]. Expected working hours and availability: [HOURS]. In-office days or meetings required: [OFFICE DAYS]. Equipment and expenses: [EQUIPMENT]. Data security rules: [SECURITY]. How the arrangement can be changed or ended: [CHANGES]. Decisions not made yet: [OPEN QUESTIONS]. Task: Write the policy in plain language with these headings: Purpose, Who this applies to, Hours and availability, In-office requirements, Equipment and expenses, Security and confidentiality, Changing or ending remote work. Use only the rules I gave you. Where I left something out, write "To be decided by [COMPANY]" in that section instead of making up a rule. End with a short list called "Questions for HR review" covering my open questions and anything legally sensitive you noticed. Format: Plain text document with headings and short paragraphs or hyphen bullets, under 450 words, no emoji.
Fill in the blanks
[COMPANY]- Your organization's name.
[ELIGIBILITY]- Which roles or people can work remotely, and any condition.
[HOURS]- Core hours, response times, time zone expectations.
[OFFICE DAYS]- Any required in-person days or events.
[EQUIPMENT]- What the company provides or reimburses, and what it doesn't.
[SECURITY]- Rules for devices, networks, client data and printing.
[CHANGES]- Who decides, how much notice, and what triggers a review.
[OPEN QUESTIONS]- Decisions you haven't made, or "none".
Example, filled in
A made-up example from the free lesson Turn an Interview Debrief into a Scorecard and a Candidate Follow-Up (Recruiting & HR). Willow Bend Physical Therapy is the made-up clinic from the recruiting lessons. Its owner writes a policy for the made-up billing and scheduling staff, who can do some work from home. Every rule is invented.
Role: You are drafting an internal remote work policy for Willow Bend Physical Therapy, to be reviewed by HR before it is shared. Context: Who is eligible: billing and scheduling staff after 90 days; clinical staff are not eligible. Expected working hours and availability: 8 to 4:30 with a reply to messages within two hours. In-office days or meetings required: Monday staff meeting in person. Equipment and expenses: the clinic provides a laptop; internet is not reimbursed. Data security rules: only the clinic laptop for patient records, no printing at home, screen locked when away. How the arrangement can be changed or ended: the owner can change it with two weeks' notice. Decisions not made yet: whether staff can work from another state. Task: Write the policy in plain language with these headings: Purpose, Who this applies to, Hours and availability, In-office requirements, Equipment and expenses, Security and confidentiality, Changing or ending remote work. Use only the rules I gave you. Where I left something out, write "To be decided by Willow Bend Physical Therapy" in that section instead of making up a rule. End with a short list called "Questions for HR review" covering my open questions and anything legally sensitive you noticed. Format: Plain text document with headings and short paragraphs or hyphen bullets, under 450 words, no emoji.
What a good answer looks like
- All seven headings, each using your rules word for word where you gave one.
- "To be decided" in the Purpose section or anywhere you gave no rule.
- The out-of-state question listed under HR review.
- A reviewer note about patient records, since your security rule touches privacy requirements.
How to check it before you use it
An AI draft can sound right and still say something you never told it. Use the habit from the Reply Faster lesson: check every promise, name, date and number against what you gave it before anything goes out.
- Check each rule against what you decided. Delete anything you didn't say.
- Have HR or an employment attorney review the draft, especially for hours rules and out-of-state work.
- Make sure the security section matches your actual IT setup.
- Tell staff what the rollout date is. A policy nobody knows about can't be enforced fairly.
Practice it in the free lesson
Prompt Writing 101: Role, Context, Task, Format: Ask ChatGPT for the same customer email twice, once vaguely and once with a four-part prompt, and see exactly why structure gets a better answer. You do every step yourself in a practice copy of ChatGPT, and nothing touches your real accounts.
Also useful: Turn an Interview Debrief into a Scorecard and a Candidate Follow-Up (Recruiting & HR)
Terms used here
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