Todoist: what it does, who it is for and alternatives
Updated · By Robert Breen
A to-do list app with natural-language task entry and AI help to break down work.
Official site: todoist.com
What Todoist does
Its AI-powered capture can turn emails, Slack threads, photos or voice notes into tasks. Today, Upcoming and custom filter views help you see what is due, and you can add dates, reminders, priorities, labels and recurring tasks. Teams can share projects, give each task an owner and deadline, and track progress.
Who Todoist is for
- Project managers
- Executive assistants
- Operations managers
- Small business owners
Key features
- Natural-language task entry
- Todoist Assist turns scattered tasks into clearer action plans
- AI capture from emails, Slack threads, photos and voice notes
- Today, Upcoming, filters and a calendar view
- 50+ project templates
- Integrations with Google Calendar, Outlook, Slack and Microsoft Teams, plus an API and MCP server
Privacy and data
States SOC 2 Type II certification; data is hosted on AWS with TLS in transit and encryption at rest, and it says data used by its AI features stays private to the user. Source: Todoist’s own page. Before you put client data in, check your company’s AI rules and the plan’s data settings.
Learn Todoist free on Stepthrough
- Guide: Motion alternatives
Alternatives to Todoist
Other AI productivity tools in the directory.
- Routine Free plan Tasks, calendar and notes in one app, with a Console that captures tasks in plain words, an Inbox you process to zero and an AI assistant that reads your tasks, calendars and notes to answer questions and propose changes. Works with Google, Outlook and iCloud calendars. Free plan includes the AI assistant.
- Screenpipe Free plan Records your screen and audio and makes the history searchable, so you or an AI assistant (via MCP) can see how a recurring task is really done before you automate it. History stays on your computer by default; cloud AI, transcription and sync send data out. Commercial use needs a paid license.
- Notion Free plan Docs, wikis and projects in one workspace, with AI that writes, searches and takes meeting notes.
- ClickUp Free plan Tasks, docs, chat and goals in one app. ClickUp Brain summarizes a task or a whole project, writes your stand-up update and answers questions from your own work.
- Asana Free plan Project and work management with AI that summarizes status and suggests next steps.
- monday.com Free plan Visual boards for projects and workflows, with AI that fills columns and writes updates.
Frequently asked questions
- What is Todoist?
- A to-do list app with natural-language task entry and AI help to break down work. Its AI-powered capture can turn emails, Slack threads, photos or voice notes into tasks. Today, Upcoming and custom filter views help you see what is due, and you can add dates, reminders, priorities, labels and recurring tasks. Teams can share projects, give each task an owner and deadline, and track progress.
- Who is Todoist for?
- Todoist fits project managers, executive assistants, operations managers and small business owners, and other office teams with the same job to do.
- Is Todoist free?
- Todoist has a free plan; paid plans add more usage or features. Plans change often, so check the official pricing page before you commit.
- What are some alternatives to Todoist?
- Other AI productivity tools include Routine, Screenpipe, Notion, ClickUp and Asana.
- Is Todoist safe for work data?
- States SOC 2 Type II certification; data is hosted on AWS with TLS in transit and encryption at rest, and it says data used by its AI features stays private to the user. Check your own company’s rules, and use a business plan with training turned off for client data.
“Listed on Stepthrough” badge
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Checked against Todoist’s official site on October 20, 2026: source 1, source 2. Spotted something out of date? Email rbreen@ynteractive.com. Listings are free; submit your AI tool.
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