# Prompt of the Day: Reply to a Bad Review in Public > A visual prompt card for a public reply to a bad review: calm and specific, no private details, no arguing, and an easy way to talk offline. Source: https://learn.ynteractive.com/content/visual/prompt-reply-to-a-bad-review · Updated 2026-10-01 · Free from Stepthrough (https://learn.ynteractive.com) [Prompt to copy](https://learn.ynteractive.com/content/visual#format-prompt-of-the-day) · 4 slides · [ChatGPT](https://learn.ynteractive.com/content/tool/chatgpt) By [Robert Breen](https://learn.ynteractive.com/content/about) · Published October 1, 2026 · From the free lesson [Reply Faster: Turn a Messy Customer Email Thread into a Clear, Friendly Reply](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails) A visual prompt card for a public reply to a bad review: calm and specific, no private details, no arguing, and an easy way to talk offline. Swipe or scroll sideways for all 4 slides. The whole guide is written out below. ## Reply to a bad review in public Copy it into ChatGPT, Claude, Gemini or Copilot and replace every `[BLANK]` with your own details. Copy prompt ```text Role: You are the owner of [BUSINESS], replying publicly to a review. Future customers will read this more closely than the reviewer will. Context: What happened, from our records: [WHAT HAPPENED]. Offline contact: [OFFLINE CONTACT]. Never mention anything the reviewer didn't say first: no addresses, prices, invoice details or private information. Task: Write a public reply. Thank them, acknowledge the specific frustration, add at most one sentence of context if it helps a reader, and invite them to continue offline. Don't argue, don't correct them point by point, and don't offer refunds or discounts in public. Format: Under 80 words, plain text, no emoji. Sign it [SIGN OFF]. Here is the review: [REVIEW] ``` Works in ChatGPT, Claude, Gemini and Copilot. ## Read it as the next customer - Delete any correction from your records. In public it reads as **blame**. - If the review didn't say a detail, the reply doesn't either. - Strike any public offer. Make offers on the phone, where you can check facts first. - Read it as a stranger deciding whether to hire you. **The full template:** [Negative review response prompt](https://learn.ynteractive.com/content/prompts/negative-review-response-prompt), with every blank explained, a filled-in example and how to check the answer. Businesses and people in the examples are made up. The steps, screens and wording come from the free lesson and the Stepthrough glossary and prompt library. ## Do it yourself, free **Reply Faster: Turn a Messy Customer Email Thread into a Clear, Friendly Reply**. Turn a messy customer email thread into a clear, friendly reply: give ChatGPT the thread and your facts, check every promise, fix the tone, and send it from Gmail. You do every step yourself in a practice copy of ChatGPT, it checks your work as you go, and “Do it for me” finishes any step you get stuck on. Free, and nothing touches your real accounts. [Start the free lesson](https://learn.ynteractive.com/modules/chatgpt-reply-faster) [Or read the full step-by-step guide](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails) ## Related terms Plain-English definitions, each with an example from a free lesson. [Personally identifiable information (PII)](https://learn.ynteractive.com/content/glossary/pii) · [Sentiment analysis](https://learn.ynteractive.com/content/glossary/sentiment-analysis) · [Prompt constraints](https://learn.ynteractive.com/content/glossary/prompt-constraints) · [Email thread](https://learn.ynteractive.com/content/glossary/email-thread) · [Hallucination](https://learn.ynteractive.com/content/glossary/hallucination) · [Self-check prompt](https://learn.ynteractive.com/content/glossary/self-verification) · [Service recovery](https://learn.ynteractive.com/content/glossary/service-recovery) · [Source of truth](https://learn.ynteractive.com/content/glossary/source-of-truth) [The full AI glossary](https://learn.ynteractive.com/content/glossary) ## Related prompts - [Check reply promises prompt](https://learn.ynteractive.com/content/prompts/check-reply-promises-prompt): A ChatGPT prompt that checks a draft before you send it: a table of every promise, the fact behind each, and safer wording for… - [Email newsletter prompt](https://learn.ynteractive.com/content/prompts/email-newsletter-prompt): A ChatGPT prompt for a short customer newsletter built from your numbered updates: one section each, one main call to action, no… - [Payment received thank-you prompt](https://learn.ynteractive.com/content/prompts/payment-received-thank-you-prompt): Confirm a payment and say thanks in a few lines: the amount, what it was for, the balance now owed, and what happens next… - [Shift handoff notes prompt](https://learn.ynteractive.com/content/prompts/shift-handoff-notes-prompt): Turn end-of-shift scribbles into a clear handoff for the next shift: what to do first, work in progress, promises to customers… [All free prompt templates](https://learn.ynteractive.com/content/prompts) ## From the blog - [AI Training for Employees: A Free Plan for Small Teams](https://learn.ynteractive.com/content/blog/ai-training-for-employees): AI training for employees on a small-business budget: one rule set, three shared ChatGPT lessons, then role-based picks, all free in practice copies. - [ChatGPT Tone of Voice for Business Emails: Lines That Work](https://learn.ynteractive.com/content/blog/chatgpt-tone-of-voice): Set ChatGPT's tone of voice for business emails with one Format line, a "sound like" comparison and specific fixes, using tone lines from real lessons. - [How to Stop ChatGPT from Making Things Up: 5 Guardrails](https://learn.ynteractive.com/content/blog/stop-chatgpt-making-things-up): Stop ChatGPT from making things up with five guardrails: a facts list, a Not stated rule, never-invent rules, a closed category list and a final check. ## More visual guides - [5 Steps to Turn a Messy Email Thread into a Clear Reply](https://learn.ynteractive.com/content/visual/5-steps-reply-to-a-messy-customer-thread): A visual guide: paste a customer thread with numbered facts, check every promise in ChatGPT's draft, fix it and send it from Gmail. - [Mistake to Avoid: A Soft Yes When You Mean No](https://learn.ynteractive.com/content/visual/mistake-a-soft-yes-in-a-no): A visual tip for customer emails: AI drafts blur a no into "we'll do our best." Say no early, give one reason and a real alternative. - [Mistake to Avoid: Promising a Date Nobody Confirmed](https://learn.ynteractive.com/content/visual/mistake-a-date-nobody-confirmed): A visual tip for late orders: give the AI only timing you have confirmed. If there is no date yet, say when you will update the customer. [All visual guides](https://learn.ynteractive.com/content/visual) · [All free tutorials](https://learn.ynteractive.com/content)