# Weekly team report prompt: free ChatGPT template > Turn this week's numbers and notes into a short owner report, with both weeks side by side so you can check the math, and no invented reasons. Source: https://learn.ynteractive.com/content/prompts/weekly-team-report-prompt · Updated 2026-10-01 · Free from Stepthrough (https://learn.ynteractive.com) [Reports and planning](https://learn.ynteractive.com/content/prompts#job-reports-and-planning) · [Trades](https://learn.ynteractive.com/content/prompts#industry-trades) · Works in ChatGPT, Claude, Gemini and Copilot Updated October 1, 2026 · By [Robert Breen](https://learn.ynteractive.com/content/about) Use this every week when you hand the owner or your manager a summary of how the team did. You paste this week's numbers, last week's numbers and your notes. The AI picks out what moved, what went well and what didn't, and it shows both numbers every time it compares, so you can check the math in seconds. It is also told not to explain a change unless your notes explain it. "Calls were up because of the cold snap" sounds helpful and may be pure invention. ## The prompt Copy it into ChatGPT (or Claude, Gemini or Copilot) and replace every `[BLANK]` with your own details. It uses the four parts from [Prompt Writing 101](https://learn.ynteractive.com/content/prompt-writing-101-role-context-task-format): Role, Context, Task and Format. Copy prompt ```text Role: You are the office manager at [BUSINESS], writing the weekly report the owner reads on [DAY]. Context: This week's numbers and notes: [THIS WEEK]. Last week's numbers: [LAST WEEK]. Use only these. Whenever you compare, show both numbers, like "31, up from 27," so I can check the math. Don't give a reason a number moved unless my notes give one. Task: Write the report: the three numbers that changed most, what went well, what went wrong, and the plan for next week from my notes. Flag any number that looks off or is missing. Format: Under 200 words. Sections: Numbers, Went well, Problems, Next week, Check these. Numbers as short lines showing both weeks. No charts and no emoji. ``` ## Fill in the blanks **`[BUSINESS]`** Your business name and what it does. **`[DAY]`** When the owner reads it. "Monday morning" tells the AI to keep it short. **`[THIS WEEK]`** This week's counts, each with a label, plus your notes on wins, problems, causes you know and next week's plan. **`[LAST WEEK]`** The same counts for last week, with the same labels, so every comparison is like for like. ## Example, filled in **A made-up example** from the free lesson [Build an AI Customer Follow-Up Agent for Plumbers](https://learn.ynteractive.com/content/plumber-customer-follow-up-ai-agent-n8n). Blue Maple Plumbing is the made-up plumbing company in the customer follow-up agent lesson. The office started using the follow-up agent this week, and the owner wants the Monday report. All numbers are made up for the example. Copy example ```text Role: You are the office manager at Blue Maple Plumbing, a residential plumbing company, writing the weekly report the owner reads on Monday morning. Context: This week's numbers and notes: 46 service calls completed, 6 emergency calls (2 after hours), 38 follow-up messages sent, 3 callbacks for repeat leaks, 5 new reviews. Notes: we started using the follow-up agent on Tuesday. One water heater install moved to Thursday because the part is backordered. Two of the callbacks were the same kitchen faucet model. Next week: order spare cartridges for that faucet. Last week's numbers: 41 service calls, 4 emergency calls, 29 follow-up messages, 1 callback, 2 new reviews. Use only these. Whenever you compare, show both numbers, like "31, up from 27," so I can check the math. Don't give a reason a number moved unless my notes give one. Task: Write the report: the three numbers that changed most, what went well, what went wrong, and the plan for next week from my notes. Flag any number that looks off or is missing. Format: Under 200 words. Sections: Numbers, Went well, Problems, Next week, Check these. Numbers as short lines showing both weeks. No charts and no emoji. ``` ## What a good answer looks like - Lines like "Follow-ups sent: 38, up from 29" and "Callbacks: 3, up from 1." - The follow-up jump tied to the agent starting Tuesday, because your notes say so, and no reason given for the extra emergency calls, because they don't. - Problems that name the two faucet callbacks and the backordered water heater part. - "Check these" asking about after-hours calls last week, since that number is missing. ## How to check it before you use it An AI draft can sound right and still say something you never told it. Use the habit from the [Reply Faster lesson](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails): check every promise, name, date and number against what you gave it before anything goes out. - Redo every comparison yourself. "Up from" and "down from" are easy to flip, and percentages are easy to get wrong, which is why the prompt asks for both raw numbers. - Read the report for "because." Every reason should trace to a line in your notes. - Make sure the three "changed most" numbers really changed most. Models sometimes pick the most interesting ones instead. - Fill or explain anything under "Check these" before the owner reads it. ## Practice it in the free lesson **[Build an AI Customer Follow-Up Agent for Plumbers](https://learn.ynteractive.com/content/plumber-customer-follow-up-ai-agent-n8n)**: Build an AI agent for Blue Maple Plumbing that writes personalized follow-up messages after service calls and tracks them in Google Sheets — chat trigger, AI Agent, system prompt, model, memory, and the Sheets tool. You do every step yourself in a practice copy of n8n, and nothing touches your real accounts. [Start the free lesson](https://learn.ynteractive.com/modules/n8n-ai-agent-plumbing) Also useful: [Summarize a Meeting Transcript with ChatGPT](https://learn.ynteractive.com/content/chatgpt-summarize-meeting-transcript) ## Terms used here [AI summarization](https://learn.ynteractive.com/content/glossary/ai-summarization) · [Hallucination](https://learn.ynteractive.com/content/glossary/hallucination) · [Structured output](https://learn.ynteractive.com/content/glossary/structured-output) ## Related prompts - [Project status update prompt](https://learn.ynteractive.com/content/prompts/project-status-update-prompt): Write an honest project status update: On track, At risk or Off track with the reason, what's done, what's next, blockers and… - [Cash flow summary for owners prompt](https://learn.ynteractive.com/content/prompts/cash-flow-summary-for-owner-prompt): Get a plain-English summary of your own cash numbers: where money came from, where it went, and what known bills do to the… - [Survey results summary prompt](https://learn.ynteractive.com/content/prompts/survey-results-summary-prompt): Summarize survey responses into counted themes with exact quotes, standout comments and follow-up questions, without overstating… - [Daily priorities plan prompt](https://learn.ynteractive.com/content/prompts/daily-priorities-plan-prompt): Paste your to-do list and fixed times and get a realistic plan for today: top three, time blocks, a buffer, and what to move to… [All free prompt templates](https://learn.ynteractive.com/content/prompts) · [AI glossary](https://learn.ynteractive.com/content/glossary)