# Webinar follow-up email prompt: free ChatGPT template > Write the follow-up emails after a webinar: one for attendees and one for people who registered but missed it, each with the replay link and one next step. Source: https://learn.ynteractive.com/content/prompts/webinar-follow-up-email-prompt · Updated 2026-10-02 · Free from Stepthrough (https://learn.ynteractive.com) [Follow-ups](https://learn.ynteractive.com/content/prompts#job-follow-ups) · [Marketing](https://learn.ynteractive.com/content/prompts#industry-marketing) · Works in ChatGPT, Claude, Gemini and Copilot Updated October 2, 2026 · By [Robert Breen](https://learn.ynteractive.com/content/about) Use this within a day of a webinar, while the topic is still fresh. Attendees and no-shows need different emails: attendees want the recording, the slides and a next step, while no-shows need a short reason to watch the replay. This prompt writes both from the same details, with one call to action each, so you aren't asking people to do four things at once. ## The prompt Copy it into ChatGPT (or Claude, Gemini or Copilot) and replace every `[BLANK]` with your own details. It uses the four parts from [Prompt Writing 101](https://learn.ynteractive.com/content/prompt-writing-101-role-context-task-format): Role, Context, Task and Format. Copy prompt ```text Role: You are an email marketer writing webinar follow-ups for [COMPANY]. Context: The webinar was "[WEBINAR TITLE]", presented by [SPEAKER]. Its main points: [KEY POINTS]. Replay link: [REPLAY LINK]. The one next step we want people to take: [NEXT STEP]. Our audience: [AUDIENCE]. Task: Write two emails. Email A goes to people who attended: thank them, recap the three main points in one line each, give the replay link and the next step. Email B goes to people who registered but didn't attend: say we missed them, give one sentence on why the replay is worth twenty minutes, then the link and the next step. Use only the points I gave you and don't invent statistics, quotes or attendance numbers. Write three subject line options for each email. Format: Label them "Email A" and "Email B". Each is under 130 words, plain text, friendly and direct, with one link and one call to action. Subject lines listed above each email. ``` ## Fill in the blanks **`[COMPANY]`** Your company name. **`[WEBINAR TITLE]`** The webinar title exactly as it appeared on the registration page. **`[SPEAKER]`** Who presented, with their role. **`[KEY POINTS]`** Three or four takeaways from the session, from your own outline. **`[REPLAY LINK]`** The real link to the recording. Add it yourself if you don't want to paste it into AI. **`[NEXT STEP]`** The single action you want, such as booking a call or downloading a guide. **`[AUDIENCE]`** Who registered, such as cafe owners or office managers. ## Example, filled in **A made-up example** from the free lesson [Build a Lead Magnet Signup Form with an AI Welcome Email](https://learn.ynteractive.com/content/lead-magnet-signup-form-ai-welcome-email). Harbor & Pine Coffee Roasters is the made-up coffee company from the marketing lessons. The webinar, the speaker and the link below are all invented for this example. Copy example ```text Role: You are an email marketer writing webinar follow-ups for Harbor & Pine Coffee Roasters. Context: The webinar was "Brewing Better Coffee at the Office", presented by Maya, the owner and head roaster. Its main points: water temperature matters more than people expect; grind size should match the brewer; store beans airtight and use them within a month. Replay link: example.com/replay. The one next step we want people to take: download the free brewing guide. Our audience: office managers who buy coffee for their teams. Task: Write two emails. Email A goes to people who attended: thank them, recap the three main points in one line each, give the replay link and the next step. Email B goes to people who registered but didn't attend: say we missed them, give one sentence on why the replay is worth twenty minutes, then the link and the next step. Use only the points I gave you and don't invent statistics, quotes or attendance numbers. Write three subject line options for each email. Format: Label them "Email A" and "Email B". Each is under 130 words, plain text, friendly and direct, with one link and one call to action. Subject lines listed above each email. ``` ## What a good answer looks like - Email A recaps exactly the three brewing points, one line each. - Email B is shorter and gives one honest reason to watch, with no pressure. - Both emails contain one link to the replay and one ask: the free guide. - No invented numbers such as "200 of you joined". ## How to check it before you use it An AI draft can sound right and still say something you never told it. Use the habit from the [Reply Faster lesson](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails): check every promise, name, date and number against what you gave it before anything goes out. - Click the replay link in your test email before sending. A dead link wastes the whole campaign. - Confirm the segment: Email A to attendees only, Email B to registered non-attendees. Sending the wrong one is the usual mistake. - Check the webinar title and speaker name against your registration page. - Cut anything that implies more than you promised, like a "limited" offer with no real deadline. ## Practice it in the free lesson **[Prompt Writing 101: Role, Context, Task, Format](https://learn.ynteractive.com/content/prompt-writing-101-role-context-task-format)**: Ask ChatGPT for the same customer email twice, once vaguely and once with a four-part prompt, and see exactly why structure gets a better answer. You do every step yourself in a practice copy of ChatGPT, and nothing touches your real accounts. [Start the free lesson](https://learn.ynteractive.com/modules/prompt-writing-101) Also useful: [Build a Lead Magnet Signup Form with an AI Welcome Email](https://learn.ynteractive.com/content/lead-magnet-signup-form-ai-welcome-email) ## Terms used here [Follow-up email](https://learn.ynteractive.com/content/glossary/follow-up-email) · [Audience segmentation](https://learn.ynteractive.com/content/glossary/audience-segmentation) · [Lead nurturing](https://learn.ynteractive.com/content/glossary/lead-nurturing) ## Related prompts - [Event invitation email prompt](https://learn.ynteractive.com/content/prompts/event-invitation-email-prompt): A ChatGPT prompt for an event invitation that puts the date, time, place, cost and RSVP up front and repeats them in a Details… - [Email subject lines prompt](https://learn.ynteractive.com/content/prompts/email-subject-lines-prompt): Get ten honest subject lines for a finished email, each with preview text and a character count, grouped by approach so you can… - [Lead nurture email sequence prompt](https://learn.ynteractive.com/content/prompts/lead-nurture-email-sequence-prompt): Plan a short nurture sequence for signups who aren't ready to buy: useful emails by segment, one approved offer at the end and… ## More follow-ups prompts - [Annual coverage review invite prompt](https://learn.ynteractive.com/content/prompts/annual-coverage-review-invite-prompt): Invite an insurance client to a short annual review: why now, what to have handy, two times to pick from. No scare tactics and… - [Appointment reminder text prompt](https://learn.ynteractive.com/content/prompts/appointment-reminder-text-prompt): Write day-before reminder texts for each job on tomorrow's schedule: the time window, who's coming, one prep step and an easy… - [At-risk customer check-in prompt](https://learn.ynteractive.com/content/prompts/at-risk-customer-check-in-prompt): Write a genuine check-in to a customer showing warning signs of leaving: fewer logins, unanswered emails or a complaint, without… [All free prompt templates](https://learn.ynteractive.com/content/prompts) · [AI glossary](https://learn.ynteractive.com/content/glossary)