# AI prompts by role: copy-ready templates for 30 jobs > 326 free ChatGPT prompts for 30 jobs: accountants, HR managers, recruiters, project managers, sales reps, paralegals and more, grouped by task. Source: https://learn.ynteractive.com/content/prompts/roles · Updated 2026-10-20 · Free from Stepthrough (https://learn.ynteractive.com) Updated October 20, 2026 326 copy-ready prompts for 30 office and professional jobs, from accountants and recruiters to project managers and paralegals. Each page starts with why the job is worth speeding up, groups 10 to 15 prompts by task, explains how to adapt them, and links the free Stepthrough lessons and courses that practice the same work. Every prompt follows Role, Context, Task and Format, uses only the facts you paste in, and asks the assistant to say when something is missing instead of guessing. For one prompt at a time with a filled-in example, see [the prompt library](https://learn.ynteractive.com/content/prompts). ## Finance and accounting - [Prompts for Accountants](https://learn.ynteractive.com/content/prompts/roles/accountants): Copy-ready AI prompts for accountants: client emails, month-end reconciliations, P&L commentary, tax-season checklists and engagement letters. - [Prompts for Bookkeepers](https://learn.ynteractive.com/content/prompts/roles/bookkeepers): Copy-ready AI prompts for bookkeepers: categorize transactions, chase receipts, explain reports to owners and keep a clean monthly routine. - [Prompts for Financial Analysts](https://learn.ynteractive.com/content/prompts/roles/financial-analysts): Copy-ready AI prompts for financial analysts: variance commentary, forecast assumptions, spreadsheet formulas, board summaries and scenario checks. - [Prompts for Procurement Managers](https://learn.ynteractive.com/content/prompts/roles/procurement-managers): Copy-ready AI prompts for procurement and purchasing managers: RFQs, bid comparisons, contract terms, vendor onboarding, negotiations and fraud checks. ## People and HR - [Prompts for HR Managers](https://learn.ynteractive.com/content/prompts/roles/hr-managers): Copy-ready AI prompts for HR managers: policy answers, handbook sections, onboarding plans, review drafts, announcements and survey summaries. - [Prompts for Recruiters](https://learn.ynteractive.com/content/prompts/roles/recruiters): Copy-ready AI prompts for recruiters: job posts, intake meetings, outreach, screening against must-haves, interview scorecards and candidate updates. - [Prompts for Training Managers](https://learn.ynteractive.com/content/prompts/roles/training-managers): Copy-ready AI prompts for training and L&D managers: course outlines, quizzes from SOPs, role-play scenarios, job aids and training feedback summaries. ## Operations and admin - [Prompts for Executive Assistants](https://learn.ynteractive.com/content/prompts/roles/executive-assistants): Copy-ready AI prompts for executive assistants: inbox triage, email drafts in your executive's voice, meeting briefs, travel plans and follow-ups. - [Prompts for IT Managers](https://learn.ynteractive.com/content/prompts/roles/it-managers): Copy-ready AI prompts for IT managers: AI use policies, tool evaluations, outage notices, help-desk replies, incident write-ups and staff security tips. - [Prompts for Medical Office Managers](https://learn.ynteractive.com/content/prompts/roles/medical-office-managers): Copy-ready AI prompts for medical and dental office managers: billing replies, front-desk scripts, schedules, policies and patient notices, no PHI needed. - [Prompts for Office Managers](https://learn.ynteractive.com/content/prompts/roles/office-managers): Copy-ready AI prompts for office managers: announcements, visitor instructions, supply orders, office policies, event planning and IT requests. - [Prompts for Operations Managers](https://learn.ynteractive.com/content/prompts/roles/operations-managers): Copy-ready AI prompts for operations managers: SOPs from notes, process maps, vendor reviews, incident reports, weekly reviews and automation ideas. - [Prompts for Project Managers](https://learn.ynteractive.com/content/prompts/roles/project-managers): Copy-ready AI prompts for project managers: status updates, risk registers, RACI charts, meeting actions, scope changes and retrospectives. ## Marketing and communications - [Prompts for Communications Managers](https://learn.ynteractive.com/content/prompts/roles/communications-managers): Copy-ready AI prompts for communications managers: press releases, internal announcements, talking points, crisis holding statements and newsletters. - [Prompts for Copywriters](https://learn.ynteractive.com/content/prompts/roles/copywriters): Copy-ready AI prompts for copywriters and content writers: research briefs, headline options, landing pages, editing passes, tone matching and fact checks. - [Prompts for Marketing Managers](https://learn.ynteractive.com/content/prompts/roles/marketing-managers): Copy-ready AI prompts for marketing managers: campaign plans, creative briefs, buyer personas, email sequences, A/B tests and results summaries. - [Prompts for Social Media Managers](https://learn.ynteractive.com/content/prompts/roles/social-media-managers): Copy-ready AI prompts for social media managers: content calendars, post variations, repurposing, comment replies, short video scripts and monthly reports. ## Sales and customers - [Prompts for Account Managers](https://learn.ynteractive.com/content/prompts/roles/account-managers): Copy-ready AI prompts for account managers and customer success: onboarding, quarterly reviews, renewals, at-risk check-ins, upsells and status emails. - [Prompts for Customer Support Leads](https://learn.ynteractive.com/content/prompts/roles/customer-support-leads): Copy-ready AI prompts for customer support leads: reply drafts, macros, knowledge base articles, ticket tagging, escalations and weekly trend reports. - [Prompts for Real Estate Agents](https://learn.ynteractive.com/content/prompts/roles/real-estate-agents): Copy-ready AI prompts for real estate agents: listing descriptions, buyer consult recaps, anxious-client replies, open house follow-ups and local guides. - [Prompts for Sales Reps](https://learn.ynteractive.com/content/prompts/roles/sales-reps): Copy-ready AI prompts for sales reps: account research, cold emails, discovery prep, call recaps, objection replies, proposals and follow-ups. ## Legal and insurance - [Prompts for Insurance Agents](https://learn.ynteractive.com/content/prompts/roles/insurance-agents): Copy-ready AI prompts for insurance agents: claim-status replies, renewal explanations, coverage reviews, quote comparisons and document requests. - [Prompts for Lawyers](https://learn.ynteractive.com/content/prompts/roles/lawyers): Copy-ready AI prompts for lawyers at small firms: contract issue lists, plain-English client letters, memo outlines, negotiation prep and engagement terms. - [Prompts for Paralegals](https://learn.ynteractive.com/content/prompts/roles/paralegals): Copy-ready AI prompts for paralegals: intake summaries, document checklists, timelines, deposition summaries, client updates and contract term tables. ## Specialists and owners - [Prompts for Consultants](https://learn.ynteractive.com/content/prompts/roles/consultants): Copy-ready AI prompts for consultants: prospect research, kickoff outlines, proposals, statements of work, scope-change replies and client reports. - [Prompts for Data Analysts](https://learn.ynteractive.com/content/prompts/roles/data-analysts): Copy-ready AI prompts for data analysts: cleaning plans, SQL and spreadsheet formulas, exploratory questions, chart choices and findings write-ups. - [Prompts for Nonprofit Managers](https://learn.ynteractive.com/content/prompts/roles/nonprofit-managers): Copy-ready AI prompts for nonprofit managers: grant drafts, donor thank-yous, impact reports, board recaps, volunteer messages and appeals. - [Prompts for Product Managers](https://learn.ynteractive.com/content/prompts/roles/product-managers): Copy-ready AI prompts for product managers: interview synthesis, problem statements, PRDs, user stories, prioritization, release notes and launch updates. - [Prompts for Small Business Owners](https://learn.ynteractive.com/content/prompts/roles/small-business-owners): Copy-ready AI prompts for small business owners: customer replies, pricing changes, overdue invoices, hiring posts, weekly plans and simple SOPs. - [Prompts for Teachers](https://learn.ynteractive.com/content/prompts/roles/teachers): Copy-ready AI prompts for teachers: lesson plans, differentiated materials, quizzes, rubrics, feedback drafts and parent emails, with privacy in mind. ## Frequently asked questions **What are the best AI prompts for my job?** The ones built from your real material. Pick your role below, copy a prompt, fill in the blanks with your own facts and paste in your notes or documents. Each page groups 10 to 15 prompts by the tasks that take the most time in that job. **Do these prompts work in ChatGPT, Claude, Gemini and Copilot?** Yes. They are plain text, so they work in any of them. Use the assistant your company has approved, and check every name, date, number and promise in the answer before you use it. **Is it safe to paste work documents into these prompts?** Only what your company policy and your plan’s data settings allow. Remove names, account numbers and other personal details when the task does not need them. The free Safe AI at Work lesson covers the habits. [Prompt library](https://learn.ynteractive.com/content/prompts) · [Start here by role](https://learn.ynteractive.com/content/start) · [All free tutorials](https://learn.ynteractive.com/content) ## How every module works Each step is shown on the left, with a cursor pointing to exactly where to click. You do the same thing on the right, in a practice copy of the real tool. Get it right and it moves on. Nothing touches your real accounts until you're ready to build it for real. [Start learning free](https://learn.ynteractive.com/)