# Open house follow-up prompt: free ChatGPT template > Turn your open house sign-in sheet and notes into short, personal follow-ups for each visitor, with one next step each and no fake urgency. Source: https://learn.ynteractive.com/content/prompts/open-house-follow-up-prompt · Updated 2026-10-01 · Free from Stepthrough (https://learn.ynteractive.com) [Follow-ups](https://learn.ynteractive.com/content/prompts#job-follow-ups) · [Real estate](https://learn.ynteractive.com/content/prompts#industry-real-estate) · Works in ChatGPT, Claude, Gemini and Copilot Updated October 1, 2026 · By [Robert Breen](https://learn.ynteractive.com/content/about) Use this the evening of an open house, while you still remember who asked about the basement and who was just curious. Paste the sign-in sheet with your notes, and the prompt writes a short message for each visitor who agreed to be contacted, built around what they actually asked, with one next step. Visitors who already have an agent get a brief thank-you with no pitch. ## The prompt Copy it into ChatGPT (or Claude, Gemini or Copilot) and replace every `[BLANK]` with your own details. It uses the four parts from [Prompt Writing 101](https://learn.ynteractive.com/content/prompt-writing-101-role-context-task-format): Role, Context, Task and Format. Copy prompt ```text Role: You are [AGENT], the listing agent at [BROKERAGE], following up after an open house. Context: Listing facts you may mention: [LISTING FACTS]. Write only to visitors my notes mark as OK to contact. If a visitor has an agent, send a short thank-you only. Never mention other visitors, offers or how much interest there is. Task: For each visitor I can contact, write one follow-up that thanks them, answers the question they asked using only the listing facts (or says I'll find out), and offers one next step: [NEXT STEP]. Format: One message per visitor, labeled with name and channel from my notes. Texts under 300 characters; emails under 100 words with a subject line. No emoji. Sign as [AGENT]. Here is my sign-in sheet with notes: [SIGN IN NOTES] ``` ## Fill in the blanks **`[AGENT]`** Your name. **`[BROKERAGE]`** Your brokerage's name. **`[LISTING FACTS]`** Facts you're comfortable putting in writing: features, measurements, what the seller's disclosure says. Visitors' questions get answered only from this. **`[NEXT STEP]`** The one thing you'd like them to do, such as book a private showing or ask for the disclosure packet. **`[SIGN IN NOTES]`** Each visitor's name, contact channel, whether they're OK to contact, whether they have an agent, and what they asked. ## Example, filled in **A made-up example** from the free lesson [Prompt Writing 101: Role, Context, Task, Format](https://learn.ynteractive.com/content/prompt-writing-101-role-context-task-format). Hillside Realty is a made-up brokerage, used here with the four-part method from Prompt Writing 101. Its agent Nora Diaz just hosted the open house at the made-up 14 Orchard Lane. Copy example ```text Role: You are Nora Diaz, the listing agent at Hillside Realty, following up after an open house. Context: Listing facts you may mention: 14 Orchard Lane, 3 bed, 2 bath ranch. The seller's disclosure reports no known water in the basement; buyers can order their own inspection. Detached one-car garage, interior about 12 x 20 ft per the seller's measurement. Write only to visitors my notes mark as OK to contact. If a visitor has an agent, send a short thank-you only. Never mention other visitors, offers or how much interest there is. Task: For each visitor I can contact, write one follow-up that thanks them, answers the question they asked using only the listing facts (or says I'll find out), and offers one next step: a private showing this week, or the disclosure packet by email. Format: One message per visitor, labeled with name and channel from my notes. Texts under 300 characters; emails under 100 words with a subject line. No emoji. Sign as Nora Diaz. Here is my sign-in sheet with notes: 1. Sam and Alex Kerr, email, OK to contact. Asked about water in the basement. Loved the patio. 2. Marcus Lee, text, OK to contact. Asked if the garage fits a pickup. 3. Jenna Ortiz, email, OK to contact. Working with an agent. 4. Neighbor from across the street, no contact info. ``` ## What a good answer looks like - Three messages, none for the neighbor who left no contact details. - The basement answer framed as what the disclosure says, plus the option of their own inspection, not "the basement is dry." - The garage answer as a measurement (about 12 x 20 ft), with no guess about whether a pickup fits. - A short thank-you for Jenna, with no pitch, since she has an agent. ## How to check it before you use it An AI draft can sound right and still say something you never told it. Use the habit from the [Reply Faster lesson](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails): check every promise, name, date and number against what you gave it before anything goes out. - Check every promise and answer against your listing facts and the seller's disclosure; the AI has seen neither. - Search for urgency ("lots of interest," "won't last") and delete it unless your facts support it. - Confirm each channel matches what the visitor gave you, and that your texts follow your brokerage's rules on texting and opt-outs. - Read the messages side by side. If they all open the same way, change a few words so each sounds like you remembered the person. ## Why this prompt works The paste block holds the personal details and the Context holds the rules, so one prompt handles a whole sign-in sheet while every message follows the same limits. Using [delimiters](https://learn.ynteractive.com/content/glossary/delimiters) like the numbered list keeps each visitor's notes from bleeding into another's message. ## Practice it in the free lesson **[Prompt Writing 101: Role, Context, Task, Format](https://learn.ynteractive.com/content/prompt-writing-101-role-context-task-format)**: Ask ChatGPT for the same customer email twice, once vaguely and once with a four-part prompt, and see exactly why structure gets a better answer. You do every step yourself in a practice copy of ChatGPT, and nothing touches your real accounts. [Start the free lesson](https://learn.ynteractive.com/modules/prompt-writing-101) Also useful: [Reply Faster: Turn a Messy Customer Email Thread into a Clear, Friendly Reply](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails) ## Terms used here [Follow-up email](https://learn.ynteractive.com/content/glossary/follow-up-email) · [Delimiters](https://learn.ynteractive.com/content/glossary/delimiters) · [Prompt constraints](https://learn.ynteractive.com/content/glossary/prompt-constraints) ## Related prompts - [Showing feedback request prompt](https://learn.ynteractive.com/content/prompts/showing-feedback-request-prompt): Ask buyer's agents for useful showing feedback: one short message per showing with three specific questions, then a plain… - [Buyer inquiry reply prompt](https://learn.ynteractive.com/content/prompts/buyer-inquiry-reply-prompt): Reply to a buyer's listing inquiry from your facts sheet: fees, rules and showing times, with sources instead of opinions on… - [Listing description prompt](https://learn.ynteractive.com/content/prompts/listing-description-prompt): Write listing remarks and a social caption from your verified property facts, describing the home and never who should live… - [Service call follow-up message prompt](https://learn.ynteractive.com/content/prompts/service-call-follow-up-message-prompt): Write short follow-ups for a batch of finished jobs: thanks by name, what was done, one approved care tip per job, and any real… [All free prompt templates](https://learn.ynteractive.com/content/prompts) · [AI glossary](https://learn.ynteractive.com/content/glossary)