# Interview scorecard prompt: free ChatGPT template > Turn interview notes or a debrief transcript into a scorecard: each must-have rated with a quote as evidence, gaps marked Not discussed, job facts only. Source: https://learn.ynteractive.com/content/prompts/interview-scorecard-prompt · Updated 2026-10-01 · Free from Stepthrough (https://learn.ynteractive.com) [Hiring and HR](https://learn.ynteractive.com/content/prompts#job-hiring-and-hr) · [Recruiting](https://learn.ynteractive.com/content/prompts#industry-recruiting) · Works in ChatGPT, Claude, Gemini and Copilot Updated October 1, 2026 · By [Robert Breen](https://learn.ynteractive.com/content/about) Use this right after an interview or a panel debrief, when you have notes or a transcript and need a record you can stand behind. It scores the candidate on each must-have as Strong, Partial or Not discussed, with a short quote as evidence, then lists the decisions, the action items with owners and dates, and the open questions. It's the request from the free [Interview Debrief to Scorecard](https://learn.ynteractive.com/content/chatgpt-interview-debrief-scorecard) lesson, turned into a template. ## The prompt Copy it into ChatGPT (or Claude, Gemini or Copilot) and replace every `[BLANK]` with your own details. It uses the four parts from [Prompt Writing 101](https://learn.ynteractive.com/content/prompt-writing-101-role-context-task-format): Role, Context, Task and Format. Copy prompt ```text Role: You're my recruiting assistant at [BUSINESS]. Context: Below are the notes from the interview debrief for [CANDIDATE AND ROLE]. The must-haves for the role are: [MUST HAVES]. Only use what's in the notes, and only what's about the must-haves. Don't infer or mention age, race, religion, national origin, sex, pregnancy, disability, health, family status or any other protected characteristic, even if someone said it. Task: Score the candidate on each must-have as Strong, Partial or Not discussed, with a short quote from the notes as evidence. Then list the decisions we made, the action items with an owner and a due date, and the open questions. If an owner or date isn't said, write "Not stated". Format: A scorecard table first: Must-have, Score, Evidence. Then Decisions as a short list, Action items as a table (task, owner, due date) and Open questions. No overall hire or no-hire recommendation. Here are the debrief notes: [DEBRIEF NOTES] ``` ## Fill in the blanks **`[BUSINESS]`** Your business name. **`[CANDIDATE AND ROLE]`** The candidate's name and the role, such as "Kira Delgado, Front Desk Lead." **`[MUST HAVES]`** The same must-haves you interviewed on. Name them exactly so the table has one row each. **`[DEBRIEF NOTES]`** The transcript or each interviewer's notes. Remove anything personal the scorecard doesn't need before you paste. ## Example, filled in **A made-up example** from the free lesson [Turn an Interview Debrief into a Scorecard and a Candidate Follow-Up (Recruiting & HR)](https://learn.ynteractive.com/content/chatgpt-interview-debrief-scorecard). Willow Bend Physical Therapy is the made-up practice in the Interview Debrief to Scorecard lesson. Hannah, the HR manager, and two interviewers debriefed on Kira Delgado for Front Desk Lead; these notes shorten the lesson's transcript. Copy example ```text Role: You're my recruiting assistant at Willow Bend Physical Therapy. Context: Below are the notes from the interview debrief for Kira Delgado, Front Desk Lead. The must-haves for the role are: two or more years running a front desk, insurance verification, calming upset patients, and training other staff. Only use what's in the notes, and only what's about the must-haves. Don't infer or mention age, race, religion, national origin, sex, pregnancy, disability, health, family status or any other protected characteristic, even if someone said it. Task: Score the candidate on each must-have as Strong, Partial or Not discussed, with a short quote from the notes as evidence. Then list the decisions we made, the action items with an owner and a due date, and the open questions. If an owner or date isn't said, write "Not stated". Format: A scorecard table first: Must-have, Score, Evidence. Then Decisions as a short list, Action items as a table (task, owner, due date) and Open questions. No overall hire or no-hire recommendation. Here are the debrief notes: Marcus: Front desk, strong. Four years at a dental office. "I book about sixty patients a day across three providers." Jess: Insurance, partial. "I check eligibility the day before every visit." No referrals or authorizations. Marcus: Upset patients, strong. "I let them finish, then I tell them exactly what I'll do and when I'll call back." Jess: She has two little kids, so the early shifts... Hannah: Leave that out. Every candidate was asked if the 7:30 start works; she said yes. Marcus: We never got to training staff. Hannah: Final round with Dr. Patel, who asks about training. No offer until Jess calls both references. Marcus, scorecard by end of day tomorrow. ``` ## What a good answer looks like - Four rows, one per must-have: Strong, Partial, Strong and Not discussed, each with a quote or "No evidence." - No mention of Kira's kids anywhere, because the notes about them weren't about the job. - "Not stated" where nobody said a date, such as when the final round gets set up. - No hire or no-hire verdict. The decision stays with the people who interviewed her. ## How to check it before you use it An AI draft can sound right and still say something you never told it. Use the habit from the [Reply Faster lesson](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails): check every promise, name, date and number against what you gave it before anything goes out. - Find every quote in your notes. If it isn't there word for word, the AI made it up: fix it or mark the row "No evidence." - Make sure each Not discussed really wasn't covered, then add it to the next round's questions. - Scan the whole answer for anything personal (family, health, age, background). Delete it if it slipped through. - Fill in the Not stated owners and dates yourself in one line, the way Hannah does in the lesson, and ask for the updated table. ## Why this prompt works The rating scale and the quote rule turn an impression into evidence, and "Not stated" stops the AI from inventing dates. Together they're [grounding](https://learn.ynteractive.com/content/glossary/grounding): every claim tied to something in the notes. ## Practice it in the free lesson **[Turn an Interview Debrief into a Scorecard and a Candidate Follow-Up (Recruiting & HR)](https://learn.ynteractive.com/content/chatgpt-interview-debrief-scorecard)**: Turn the transcript of an interview panel's debrief into a scorecard against the role's must-haves, the decisions, action items with owners and dates, and a follow-up email to the candidate. You do every step yourself in a practice copy of ChatGPT, and nothing touches your real accounts. [Start the free lesson](https://learn.ynteractive.com/modules/recruiting-interview-scorecard) Also useful: [Summarize a Meeting Transcript with ChatGPT](https://learn.ynteractive.com/content/chatgpt-summarize-meeting-transcript) ## Terms used here [Interview scorecard](https://learn.ynteractive.com/content/glossary/interview-scorecard) · [Grounding](https://learn.ynteractive.com/content/glossary/grounding) · [Action items](https://learn.ynteractive.com/content/glossary/action-items) · [Personally identifiable information (PII)](https://learn.ynteractive.com/content/glossary/pii) ## Related prompts - [Interview questions prompt](https://learn.ynteractive.com/content/prompts/interview-questions-prompt): A structured interview prompt: two questions per must-have, what a strong answer includes, a follow-up, and job-related swaps… - [Reference check questions prompt](https://learn.ynteractive.com/content/prompts/reference-check-questions-prompt): A reference call script aimed at the gaps the interview left: role confirmation, an example per must-have, probes for weak… - [Candidate follow-up after interview prompt](https://learn.ynteractive.com/content/prompts/candidate-follow-up-after-interview-prompt): Write the email a candidate gets after an interview: thanks, where things stand, the next step and when they'll hear back, with… - [Action items table prompt](https://learn.ynteractive.com/content/prompts/action-items-table-prompt): Paste a meeting transcript or rough notes and get a table of every task, owner and due date, with "Not stated" wherever nobody… [All free prompt templates](https://learn.ynteractive.com/content/prompts) · [AI glossary](https://learn.ynteractive.com/content/glossary)