# Demo request reply prompt: free ChatGPT template > Reply to a demo request fast with a ChatGPT prompt that shows you read it, answers questions only from your product facts and offers one clear next step. Source: https://learn.ynteractive.com/content/prompts/demo-request-reply-prompt · Updated 2026-10-01 · Free from Stepthrough (https://learn.ynteractive.com) [Sales](https://learn.ynteractive.com/content/prompts#job-sales) · [Sales](https://learn.ynteractive.com/content/prompts#industry-sales) · Works in ChatGPT, Claude, Gemini and Copilot Updated October 1, 2026 · By [Robert Breen](https://learn.ynteractive.com/content/about) Use this when someone asks for a demo and you want to reply quickly with something better than "Thanks, here's my calendar link." A good reply shows you read their request, answers any question they asked from your real facts, and offers a next step that fits how ready they are. This prompt writes that reply from the request itself, your product facts and the times you can actually offer. ## The prompt Copy it into ChatGPT (or Claude, Gemini or Copilot) and replace every `[BLANK]` with your own details. It uses the four parts from [Prompt Writing 101](https://learn.ynteractive.com/content/prompt-writing-101-role-context-task-format): Role, Context, Task and Format. Copy prompt ```text Role: You are [SENDER] at [COMPANY], replying to someone who just asked for a demo. Context: Their request: [REQUEST]. Facts about our product you may use: [PRODUCT FACTS]. The next step to offer: [NEXT STEP]. Answer a question they asked only if the facts cover it; if not, say I'll cover it on the call. Don't invent prices, features, integrations, discounts or customer results. Task: Write a short reply that shows I read their request, connects it to one or two relevant features, and offers the next step clearly. Format: Under 120 words. No subject line, since it's a reply in the same thread. Friendly and plain, no emoji. If you offer times, put each on its own line with the time zone. ``` ## Fill in the blanks **`[SENDER]`** Your name and role. **`[COMPANY]`** Your company and what it sells. **`[REQUEST]`** Their form answers or email, pasted as they wrote them. **`[PRODUCT FACTS]`** Features and terms you can state in writing. Questions these don't answer get "I'll cover that on the call." **`[NEXT STEP]`** Real times from your calendar, or a booking link, depending on how ready they are. ## Example, filled in **A made-up example** from the free lesson [Build an AI Demo Request Form That Qualifies Leads](https://learn.ynteractive.com/content/ai-demo-request-form-lead-qualification). Northwind Scheduling Software is the made-up company in the AI demo request form lesson, where a team of twelve that wants to switch this month is rated Hot. Here a rep replies by hand; the features are made up. Copy example ```text Role: You are Alex, a sales rep at Northwind Scheduling Software, replying to someone who just asked for a demo. Context: Their request: Name: Priya Nair. Team size: 12. What do you need help with? "We're moving off paper this month. Double-bookings are a mess, and I need the team to see their jobs on their phones. Do you work with QuickBooks?" Facts about our product you may use: online booking page; shared team calendar staff can see on their phones; automatic text and email reminders; every plan starts with a 14-day free trial, no setup fee, cancel anytime. The next step to offer: two demo times this week, Tuesday at 10 a.m. or Thursday at 2 p.m. Eastern. Answer a question they asked only if the facts cover it; if not, say I'll cover it on the call. Don't invent prices, features, integrations, discounts or customer results. Task: Write a short reply that shows I read their request, connects it to one or two relevant features, and offers the next step clearly. Format: Under 120 words. No subject line, since it's a reply in the same thread. Friendly and plain, no emoji. If you offer times, put each on its own line with the time zone. ``` ## What a good answer looks like - An opening that reflects her situation: moving off paper this month, double-bookings, phones. - One or two features tied to those needs, not a tour of everything. - The QuickBooks question handled honestly with "I'll cover that on the call," because your facts don't answer it. - Two times, each on its own line with the time zone, and nothing else to decide. ## How to check it before you use it An AI draft can sound right and still say something you never told it. Use the habit from the [Reply Faster lesson](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails): check every promise, name, date and number against what you gave it before anything goes out. - Check every promise: each feature must be in your Product Facts. "Yes, we integrate with that" when your facts are silent is the most costly mistake a reply like this can make. - Check the times against your real calendar before sending, and against their time zone if you know it. - Make sure every question in the request got an answer or a "we'll cover it." - If requests pile up, rate them first with the [lead qualification prompt](https://learn.ynteractive.com/content/prompts/lead-qualification-prompt) so the Hot ones get times and the rest get a booking link. ## Why this prompt works Answering only from the facts, and otherwise deferring to the call, is what keeps a fast reply from becoming a wrong one. It's the "only promise what is here" rule from the Reply Faster lesson applied to sales, where an invented feature can lose the deal later. That rule is [grounding](https://learn.ynteractive.com/content/glossary/grounding). ## Practice it in the free lesson **[Build an AI Demo Request Form That Qualifies Leads](https://learn.ynteractive.com/content/ai-demo-request-form-lead-qualification)**: Build a "Book a demo" form in Lovable for Northwind Scheduling Software and connect it to n8n — the AI agent rates each lead hot, warm or nurture, saves it to Google Sheets and emails the right next step. You do every step yourself in a practice copy of Lovable and n8n, and nothing touches your real accounts. [Start the free lesson](https://learn.ynteractive.com/modules/lovable-n8n-sales) Also useful: [Reply Faster: Turn a Messy Customer Email Thread into a Clear, Friendly Reply](https://learn.ynteractive.com/content/chatgpt-reply-to-customer-emails) ## Terms used here [Grounding](https://learn.ynteractive.com/content/glossary/grounding) · [Lead qualification](https://learn.ynteractive.com/content/glossary/lead-qualification) · [Human in the loop](https://learn.ynteractive.com/content/glossary/human-in-the-loop) ## Related prompts - [Lead qualification prompt](https://learn.ynteractive.com/content/prompts/lead-qualification-prompt): Sort leads into Hot, Warm and Nurture with your own written rules. This ChatGPT prompt quotes the words behind each rating and… - [Sales follow-up after demo prompt](https://learn.ynteractive.com/content/prompts/sales-follow-up-after-demo-prompt): Write a follow-up after a sales demo from your call notes: the features that fit, price only if asked, one next step. A ChatGPT… - [Landing page headline prompt](https://learn.ynteractive.com/content/prompts/landing-page-headline-prompt): Get six distinct landing page headlines, subheadlines and button text from a ChatGPT prompt that uses only your real offer and… - [FAQ-based customer reply prompt](https://learn.ynteractive.com/content/prompts/customer-question-faq-reply-prompt): A ChatGPT prompt that answers customer questions only from your own FAQ and hands anything the FAQ doesn't cover to a person… ## Frequently asked questions **Can this reply go out automatically?** It can. The [AI demo request form lesson](https://learn.ynteractive.com/content/ai-demo-request-form-lead-qualification) builds a form whose n8n agent rates each request and emails the matching next step through Gmail. Review the replies yourself until you trust the output; that's [human in the loop](https://learn.ynteractive.com/content/glossary/human-in-the-loop). [All free prompt templates](https://learn.ynteractive.com/content/prompts) · [AI glossary](https://learn.ynteractive.com/content/glossary)