MEETING RECAP REQUESTS AND SAMPLE TRANSCRIPT (made-up: Kestrel Benefits Group) 1. The summary request. Paste it, then paste the transcript under it. ----- You're my office assistant at Kestrel Benefits Group. Below is the transcript of today's office-move planning call with the building manager and our IT vendor. Give me: 1. A three-sentence summary 2. The decisions we made 3. The action items as a table: task, owner, due date 4. Open questions Only use what's in the transcript. If an owner or date isn't said, write "Not stated". ----- 2. Fill in dates nobody said (change to match your meeting): ----- Dena will send the floor plan to Alisha by Wednesday, and the client letter draft to Tom by November 2. ----- 3. The follow-up email: ----- Now write a short recap email to Reggie, Alisha and Tom with the decisions and action items. Friendly and plain, under 150 words. ----- 4. If the transcript is a file (click the plus button, add the file, then send): ----- Summarize this meeting transcript: decisions, action items with owner and due date, and open questions. If an owner or date isn't said, write "Not stated". ----- 5. The sample transcript (Dena Whitaker, Reggie Cho, Alisha Brandt, Tom Sayre): ----- Office move planning (2026-10-15 14:00 GMT-4) - Transcript 00:00:03 Dena Whitaker: Thanks for joining, everyone. We're moving from the third floor to suite 810 on Saturday, November fourteenth. I want to settle keys, the freight elevator, internet, phones and the client notice. 00:00:16 Reggie Cho: Keys and parking badges for suite 810 are ready November ninth. The freight elevator is yours seven to one on the fourteenth, but I need your mover's insurance certificate first. 00:00:30 Dena Whitaker: I'll send the certificate Monday. 00:00:34 Reggie Cho: Great, then the elevator is locked in. 00:00:39 Alisha Brandt: On the IT side, the new internet line goes live in suite 810 on November tenth. I need the floor plan with the desk locations so we put the network drops in the right places. 00:00:52 Dena Whitaker: I'll get you that. I just need to confirm where the two new hires sit. 00:01:00 Alisha Brandt: Um, I need it before the electricians close the walls, so the sooner the better. 00:01:08 Tom Sayre: What about the phones? I don't want a day without phones on Monday. 00:01:15 Alisha Brandt: We move the phone system Saturday afternoon and test everything Sunday, so you're live Monday morning. 00:01:24 Tom Sayre: Good. And the clients? They'll need the new address. 00:01:30 Dena Whitaker: Tom, can you sign off on a letter? I'll write a draft and send it to you. 00:01:38 Tom Sayre: Send me the draft and I'll approve it. 00:01:43 Reggie Cho: Parking: you get twelve spots in the garage, and extra badges are fifteen dollars each. 00:01:52 Tom Sayre: We have four contractors who come in, so I'll think about whether we buy extra badges. 00:02:00 Reggie Cho: Last thing: your lease on the third floor ends November thirtieth. I'll walk it with you on the sixteenth. 00:02:09 Dena Whitaker: Perfect, the sixteenth. Thanks, everybody. ----- Before you use a real meeting: remove anything private or confidential, use a business ChatGPT plan, and follow your organization's policy on AI tools. Read every owner, date and number before the email goes out.