Team AI policy: the two prompts from the lesson
(From the Stepthrough lesson "Roll Out a Team AI Policy in One Afternoon using Claude". Northfield Consulting Group, Dana Ruiz and Sam Patel are made up. Replace the firm, the tools, the rules and the names with your own decisions before you send it. This is not legal advice.)

PROMPT 1: the policy

Write a one-page AI acceptable use policy for Northfield Consulting Group, an 18-person consulting firm. Approved tools: ChatGPT Business and Claude Team, on company accounts only. Cover: 1) approved tools; 2) never paste in: client financials with names, passwords or access codes, personal data such as Social Security or bank numbers, health information; 3) fine to use: public information, our own templates, anonymized data; 4) a person checks every AI output before it reaches a client; 5) tell a client we used AI if they ask; 6) questions go to Dana Ruiz, operations manager; 7) if someone pastes the wrong thing, they tell Dana the same day, no blame. Plain words, short sections with headings, under 450 words. Do not name or quote any laws or regulations.

PROMPT 2: the rollout (send it in the same chat)

Good. Now, here in the chat (not in the document), write two things to roll it out: 1) a short announcement email from Sam Patel, managing partner, to all staff, under 120 words, that says why we have the policy, links to it, and asks everyone to read it by Friday; 2) a 5-question true/false quiz on the policy, with the answers at the end.

Before you send the announcement: replace Claude's document link with the link where your team will really find the policy (your shared drive or intranet).