# Summarize a meeting transcript with ChatGPT: the one-page cheat sheet > A free one-page cheat sheet: turn a meeting transcript into decisions, an action items table with owners and dates, and a follow-up email. Source: https://learn.ynteractive.com/content/cheat-sheets/meeting-summary-chatgpt · Updated 2026-10-01 · Free from Stepthrough (https://learn.ynteractive.com) [Lesson cheat sheet](https://learn.ynteractive.com/content/cheat-sheets#kind-lesson) · One page · US letter · [ChatGPT](https://learn.ynteractive.com/content/tool/chatgpt) By [Robert Breen](https://learn.ynteractive.com/content/about) · Published October 1, 2026 · From the free lesson [Summarize a Meeting Transcript with ChatGPT](https://learn.ynteractive.com/content/chatgpt-summarize-meeting-transcript) A free one-page cheat sheet: turn a meeting transcript into decisions, an action items table with owners and dates, and a follow-up email. [Download the free PDF (77 KB)](https://learn.ynteractive.com/content/cheat-sheets/meeting-summary-chatgpt.pdf)Print this sheet Free, no sign-up and no email needed. It prints on one letter-size page; the whole sheet is below. *▶*StepthroughFree printable cheat sheet · learn.ynteractive.com Summarize a meeting transcript with ChatGPT: the one-page cheat sheet Nobody needs a retelling of the meeting. They need what was decided and what they have to do by when. One clear request gets you that from any transcript. ## Copy the transcript 1. Google Meet saves the transcript as a Google Doc. Click **Edit**, **Select all**, then **Edit**, **Copy**. 2. Switch to ChatGPT, click the **message box** and paste your request first. 3. Press **Shift+Enter** for a new line, then **Ctrl+V** to paste the transcript. Plain Enter sends the message. ## The request Copy ```text You're my operations assistant. Below is the transcript of today's team meeting at Harbor Street Bakery. Give me: 1. A three-sentence summary 2. The decisions we made 3. The action items as a table: task, owner, due date 4. Open questions Only use what's in the transcript. If an owner or date isn't said, write "Not stated". ``` The last line matters most. It stops ChatGPT from guessing a deadline nobody agreed to. ## Check, fill the gaps, follow up 1. Read the summary and decisions, then the **action items table**. In the lesson, two due dates say **Not stated**. 2. You were in the meeting, so type the missing dates: "The library quote is due Wednesday, and Luis will call about the oven today." 3. Ask for a short, friendly follow-up email to the team. It's the same chat, so don't paste anything again. 4. Read it, change anything that doesn't sound like you, click **Copy** and send it from your own email. ## Good to know - Got a file? Click **New chat**, the **+** button, **Add photos & files**, pick the .docx and click **Open**. Or drag it onto the chat. - There's an accounting-firm version: the same build for a client's quarterly review, with the follow-up email going to the client. - Before you paste private customer or staff details, check your company's rules and remove what doesn't need to be there. **Remember:** Always check the owners and dates before you send the recap. ChatGPT does the sorting; you stay responsible for the facts. Practice it free: [Summarize a Meeting Transcript with ChatGPT](https://learn.ynteractive.com/modules/chatgpt-meeting-summary) at learn.ynteractive.com/modules/chatgpt-meeting-summary. This sheet: learn.ynteractive.com/content/cheat-sheets/meeting-summary-chatgpt. Harbor Street Bakery is a made-up business from the lesson. By Robert Breen, October 1, 2026. ## Practice it in the free lesson **Summarize a Meeting Transcript with ChatGPT**. Paste a long meeting transcript into ChatGPT and get the decisions, an action items table with owners and due dates, and a follow-up email ready to send. You do every step yourself in a practice copy of ChatGPT, it checks your work as you go, and “Do it for me” finishes any step you get stuck on. Free, and nothing touches your real accounts. [Start the free lesson](https://learn.ynteractive.com/modules/chatgpt-meeting-summary) [Or read the full step-by-step guide](https://learn.ynteractive.com/content/chatgpt-summarize-meeting-transcript) ## Lessons on this sheet - [Summarize a Meeting Transcript with ChatGPT](https://learn.ynteractive.com/content/chatgpt-summarize-meeting-transcript): Paste a long meeting transcript into ChatGPT and get the decisions, an action items table with owners and due dates, and a follow-up email ready to send. - [Turn a Client Meeting into Action Items and a Follow-Up Email (Accounting Firms)](https://learn.ynteractive.com/content/chatgpt-client-meeting-recap-accounting-firm): Turn the transcript of a client's quarterly review into the decisions, an action items table with owners and due dates, and a follow-up email to the client. ## Related terms Plain-English definitions, each with an example from a free lesson. [Meeting transcript](https://learn.ynteractive.com/content/glossary/meeting-transcript) · [Action items](https://learn.ynteractive.com/content/glossary/action-items) · [Follow-up email](https://learn.ynteractive.com/content/glossary/follow-up-email) · [File upload (in an AI chat)](https://learn.ynteractive.com/content/glossary/file-upload) · [Hallucination](https://learn.ynteractive.com/content/glossary/hallucination) · [AI summarization](https://learn.ynteractive.com/content/glossary/ai-summarization) · [Bank reconciliation](https://learn.ynteractive.com/content/glossary/bank-reconciliation) · [Closing the books](https://learn.ynteractive.com/content/glossary/closing-the-books) [The full AI glossary](https://learn.ynteractive.com/content/glossary) ## Related prompts - [Action items table prompt](https://learn.ynteractive.com/content/prompts/action-items-table-prompt): Paste a meeting transcript or rough notes and get a table of every task, owner and due date, with "Not stated" wherever nobody… - [Meeting recap email prompt](https://learn.ynteractive.com/content/prompts/meeting-recap-email-prompt): A copy-ready prompt that turns your checked meeting notes into a short recap email: decisions, owners and due dates, and nothing… - [Client quarterly review recap prompt](https://learn.ynteractive.com/content/prompts/client-quarterly-review-recap-prompt): Turn your notes or transcript from a client's quarterly review into a recap email: decisions, who does what by when, what you… - [Hiring manager intake prompt](https://learn.ynteractive.com/content/prompts/hiring-manager-intake-prompt): Turn a hiring manager's intake notes into a role brief: must-haves vs nice-to-haves, pay, interview steps, open questions and… [All free prompt templates](https://learn.ynteractive.com/content/prompts) ## More cheat sheets - [Top 10 Prompt Templates for Small Business: Cheat Sheet](https://learn.ynteractive.com/content/cheat-sheets/prompt-templates-top-10): A free one-page cheat sheet of ten copy-ready AI prompt templates: customer replies, reviews, quote follow-ups, meeting recaps and handoffs. - [ChatGPT at Work Cheat Sheet: Facts, Format, Privacy](https://learn.ynteractive.com/content/cheat-sheets/chatgpt-at-work): A free one-page cheat sheet for ChatGPT at work: give it facts, set the format and length, check every promise and keep private data out. - [AI Quick-Start for Accounting Firms: Cheat Sheet](https://learn.ynteractive.com/content/cheat-sheets/ai-quick-start-accounting): A free one-page cheat sheet for accounting firms: the free AI lessons in order, a tone-fix prompt and what AI must never promise a client. [All free cheat sheets](https://learn.ynteractive.com/content/cheat-sheets) · [All free tutorials](https://learn.ynteractive.com/content)