# Trevor AI: what it does, who it is for and alternatives > Trevor AI: A task planner that guesses how long each task takes and uses AI to build your day on your calendar with one click. Free for personal use. Source: https://learn.ynteractive.com/content/ai-tools/tool/trevor-ai · Updated 2026-10-20 · Free from Stepthrough (https://learn.ynteractive.com) Updated October 20, 2026 · By [Robert Breen](https://learn.ynteractive.com/content/about) A task planner that guesses how long each task takes and uses AI to build your day on your calendar with one click. Free for personal use. [Productivity & tasks](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) · Free plan Official site: [trevorai.com](https://www.trevorai.com) ## What Trevor AI does Trevor AI connects to Google Calendar, Outlook, Todoist, Google Tasks and Microsoft To Do, so you can see all your tasks and meetings in one place. You drag tasks onto your calendar yourself, or use Plan My Day for an AI-built schedule. Focus Mode gives you a timer and an AI task breakdown, and a daily email reviews progress. ## Who Trevor AI is for - Project managers - Executives - Freelancers - Sales and marketing staff ## Key features - Connects Google Calendar, Outlook, Todoist, Google Tasks and Microsoft To Do - Predicts task length and suggests time blocks - Plan My Day builds a schedule with one click - Focus Mode with a timer, notes and AI task breakdown - Ask Trevor chat to add, schedule or reschedule tasks in bulk - Daily Start My Day email with progress review and AI coaching ## Privacy and data Trevor AI says it never sells or shares private data with third parties, follows GDPR, and lets you export or delete your data; some features use LLMs including OpenAI. Source: [Trevor AI’s own page](https://www.trevorai.com). Before you put client data in, check your company’s AI rules and the plan’s data settings. ## Learn Trevor AI free on Stepthrough - Guide: [Motion alternatives](https://learn.ynteractive.com/content/ai-tools/alternatives/motion) ## Alternatives to Trevor AI Other AI productivity tools in the directory. - [**Routine**](https://learn.ynteractive.com/content/ai-tools/tool/routine) Free plan Tasks, calendar and notes in one app, with a Console that captures tasks in plain words, an Inbox you process to zero and an AI assistant that reads your tasks, calendars and notes to answer questions and propose changes. Works with Google, Outlook and iCloud calendars. Free plan includes the AI assistant. - [**Screenpipe**](https://learn.ynteractive.com/content/ai-tools/tool/screenpipe) Free plan Records your screen and audio and makes the history searchable, so you or an AI assistant (via MCP) can see how a recurring task is really done before you automate it. History stays on your computer by default; cloud AI, transcription and sync send data out. Commercial use needs a paid license. - [**Notion**](https://learn.ynteractive.com/content/ai-tools/tool/notion) Free plan Docs, wikis and projects in one workspace, with AI that writes, searches and takes meeting notes. - [**ClickUp**](https://learn.ynteractive.com/content/ai-tools/tool/clickup) Free plan Tasks, docs, chat and goals in one app. ClickUp Brain summarizes a task or a whole project, writes your stand-up update and answers questions from your own work. - [**Asana**](https://learn.ynteractive.com/content/ai-tools/tool/asana) Free plan Project and work management with AI that summarizes status and suggests next steps. - [**monday.com**](https://learn.ynteractive.com/content/ai-tools/tool/monday-com) Free plan Visual boards for projects and workflows, with AI that fills columns and writes updates. [All 32 AI productivity tools](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) ## Frequently asked questions **What is Trevor AI?** A task planner that guesses how long each task takes and uses AI to build your day on your calendar with one click. Free for personal use. Trevor AI connects to Google Calendar, Outlook, Todoist, Google Tasks and Microsoft To Do, so you can see all your tasks and meetings in one place. You drag tasks onto your calendar yourself, or use Plan My Day for an AI-built schedule. Focus Mode gives you a timer and an AI task breakdown, and a daily email reviews progress. **Who is Trevor AI for?** Trevor AI fits project managers, executives, freelancers and sales and marketing staff, and other office teams with the same job to do. **Is Trevor AI free?** Trevor AI has a free plan; paid plans add more usage or features. Plans change often, so check the official pricing page before you commit. **What are some alternatives to Trevor AI?** Other AI productivity tools include Routine, Screenpipe, Notion, ClickUp and Asana. **Is Trevor AI safe for work data?** Trevor AI says it never sells or shares private data with third parties, follows GDPR, and lets you export or delete your data; some features use LLMs including OpenAI. Check your own company’s rules, and use a business plan with training turned off for client data. ## “Listed on Stepthrough” badge Add this badge to the Trevor AI website, press page or docs. It links to this page, so your visitors can see the listing. Copy the HTML ```text Listed on Stepthrough ``` Checked against Trevor AI’s official site on October 20, 2026: [source 1](https://www.trevorai.com). Spotted something out of date? Email [rbreen@ynteractive.com](mailto:rbreen@ynteractive.com). Listings are free; [submit your AI tool](https://learn.ynteractive.com/content/ai-tools/submit). [The full AI tools directory](https://learn.ynteractive.com/content/ai-tools) · [Productivity & tasks](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) · [Tool comparisons](https://learn.ynteractive.com/content/compare)