# Sunsama: what it does, who it is for and alternatives > Sunsama: A daily planner that guides you through planning a calm, realistic workday. Source: https://learn.ynteractive.com/content/ai-tools/tool/sunsama · Updated 2026-10-20 · Free from Stepthrough (https://learn.ynteractive.com) Updated October 20, 2026 · By [Robert Breen](https://learn.ynteractive.com/content/about) A daily planner that guides you through planning a calm, realistic workday. [Productivity & tasks](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) · Free trial Official site: [sunsama.com](https://www.sunsama.com) ## What Sunsama does Sunsama pulls tasks and events from your calendar, email, Slack and project tools such as Asana, Jira and Trello into one daily list. A guided morning routine helps you pick priorities and put them on your Google, Outlook or Apple calendar. At day's end, a shutdown step and daily highlights summary close out the work. ## Who Sunsama is for - Project managers - Consultants - Managers - Small business owners ## Key features - Guided daily planning to prioritize tasks and set a realistic workload - Timebox tasks on Google, Outlook or Apple calendars - Pulls tasks from Asana, ClickUp, Jira, Trello, Notion, Gmail and Slack - Focus mode with Pomodoro timers and break reminders - Daily shutdown with AI-generated daily highlights - Daily and weekly time-use reports ## Privacy and data States SOC 2 Type I and Type II, TLS 1.2+ encryption in transit and AES-256 at rest, with data stored in US data centers. Deleted account data is removed from backups after 30 days. Source: [Sunsama’s own page](https://help.sunsama.com/docs/security/it-approval/). Before you put client data in, check your company’s AI rules and the plan’s data settings. ## Learn Sunsama free on Stepthrough - Guide: [Motion alternatives](https://learn.ynteractive.com/content/ai-tools/alternatives/motion) - Guide: [Asana alternatives](https://learn.ynteractive.com/content/ai-tools/alternatives/asana) ## Alternatives to Sunsama Other AI productivity tools in the directory. - [**Routine**](https://learn.ynteractive.com/content/ai-tools/tool/routine) Free plan Tasks, calendar and notes in one app, with a Console that captures tasks in plain words, an Inbox you process to zero and an AI assistant that reads your tasks, calendars and notes to answer questions and propose changes. Works with Google, Outlook and iCloud calendars. Free plan includes the AI assistant. - [**Screenpipe**](https://learn.ynteractive.com/content/ai-tools/tool/screenpipe) Free plan Records your screen and audio and makes the history searchable, so you or an AI assistant (via MCP) can see how a recurring task is really done before you automate it. History stays on your computer by default; cloud AI, transcription and sync send data out. Commercial use needs a paid license. - [**Notion**](https://learn.ynteractive.com/content/ai-tools/tool/notion) Free plan Docs, wikis and projects in one workspace, with AI that writes, searches and takes meeting notes. - [**ClickUp**](https://learn.ynteractive.com/content/ai-tools/tool/clickup) Free plan Tasks, docs, chat and goals in one app. ClickUp Brain summarizes a task or a whole project, writes your stand-up update and answers questions from your own work. - [**Asana**](https://learn.ynteractive.com/content/ai-tools/tool/asana) Free plan Project and work management with AI that summarizes status and suggests next steps. - [**monday.com**](https://learn.ynteractive.com/content/ai-tools/tool/monday-com) Free plan Visual boards for projects and workflows, with AI that fills columns and writes updates. [All 32 AI productivity tools](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) ## Frequently asked questions **What is Sunsama?** A daily planner that guides you through planning a calm, realistic workday. Sunsama pulls tasks and events from your calendar, email, Slack and project tools such as Asana, Jira and Trello into one daily list. A guided morning routine helps you pick priorities and put them on your Google, Outlook or Apple calendar. At day's end, a shutdown step and daily highlights summary close out the work. **Who is Sunsama for?** Sunsama fits project managers, consultants, managers and small business owners, and other office teams with the same job to do. **Is Sunsama free?** Sunsama has a free trial, then it is a paid tool. Plans change often, so check the official pricing page before you commit. **What are some alternatives to Sunsama?** Other AI productivity tools include Routine, Screenpipe, Notion, ClickUp and Asana. **Is Sunsama safe for work data?** States SOC 2 Type I and Type II, TLS 1.2+ encryption in transit and AES-256 at rest, with data stored in US data centers. Deleted account data is removed from backups after 30 days. Check your own company’s rules, and use a business plan with training turned off for client data. ## “Listed on Stepthrough” badge Add this badge to the Sunsama website, press page or docs. It links to this page, so your visitors can see the listing. Copy the HTML ```text Listed on Stepthrough ``` Checked against Sunsama’s official site on October 20, 2026: [source 1](https://www.sunsama.com), [source 2](https://help.sunsama.com/docs/security/it-approval/). Spotted something out of date? Email [rbreen@ynteractive.com](mailto:rbreen@ynteractive.com). Listings are free; [submit your AI tool](https://learn.ynteractive.com/content/ai-tools/submit). [The full AI tools directory](https://learn.ynteractive.com/content/ai-tools) · [Productivity & tasks](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) · [Tool comparisons](https://learn.ynteractive.com/content/compare)