# Motion: what it does, who it is for and alternatives > Motion: Plans your day automatically by putting tasks into your calendar around meetings. Source: https://learn.ynteractive.com/content/ai-tools/tool/motion · Updated 2026-10-20 · Free from Stepthrough (https://learn.ynteractive.com) Updated October 20, 2026 · By [Robert Breen](https://learn.ynteractive.com/content/about) Plans your day automatically by putting tasks into your calendar around meetings. [Productivity & tasks](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) · Free trial Official site: [usemotion.com](https://www.usemotion.com) ## What Motion does Motion ranks tasks by priority, deadline and dependencies, then re-plans your calendar when things change. Beyond scheduling, it can generate a project from a description, record and summarize meetings, and draft documents. It combines Outlook, Google and iCloud calendars and connects to tools such as Slack, Zoom, Salesforce and HubSpot. ## Who Motion is for - Project managers - Consultants - Operations managers - Small business owners ## Key features - AI calendar that time-blocks tasks and re-plans automatically - Task planner that ranks by priority, deadline and dependencies - AI project manager that builds projects and flags delays - Meeting notetaker with summaries and action items - AI docs assistant and SOP-to-workflow conversion - Combines Outlook, Google and iCloud calendars ## Privacy and data Motion says it is SOC 2 Type II audited, encrypts data at rest and in transit, and never uses customer data to train its AI models; data is stored in the US on Google Cloud. Source: [Motion’s own page](https://www.usemotion.com/security). Before you put client data in, check your company’s AI rules and the plan’s data settings. ## Alternatives to Motion Other AI productivity tools in the directory. For a fuller comparison, see [Motion alternatives](https://learn.ynteractive.com/content/ai-tools/alternatives/motion). - [**Akiflow**](https://learn.ynteractive.com/content/ai-tools/tool/akiflow) Free trial *Best for:* Gathering tasks from email, Slack and other tools, then time-blocking them. Collects tasks from email, Slack and tools into one list and time-blocks them. - [**Reclaim.ai**](https://learn.ynteractive.com/content/ai-tools/tool/reclaim-ai) Free plan *Best for:* Protecting time for tasks, habits and breaks automatically. Protects time for tasks, habits and breaks in your calendar automatically. - [**Sunsama**](https://learn.ynteractive.com/content/ai-tools/tool/sunsama) Free trial *Best for:* A guided daily planning ritual for a realistic workday. A daily planner that guides you through planning a calm, realistic workday. - [**Morgen**](https://learn.ynteractive.com/content/ai-tools/tool/morgen) Free trial *Best for:* One calendar across Google, Outlook and Apple with an AI planner. A calendar and task app whose AI Planner time-blocks your tasks around meetings across Google and Outlook calendars. 14-day free trial. - [**Trevor AI**](https://learn.ynteractive.com/content/ai-tools/tool/trevor-ai) Free plan *Best for:* One-click day plans that estimate how long tasks take. A task planner that guesses how long each task takes and uses AI to build your day on your calendar with one click. Free for personal use. - [**Todoist**](https://learn.ynteractive.com/content/ai-tools/tool/todoist) Free plan *Best for:* A simple to-do list with natural-language entry. A to-do list app with natural-language task entry and AI help to break down work. [All 32 AI productivity tools](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) ## Frequently asked questions **What is Motion?** Plans your day automatically by putting tasks into your calendar around meetings. Motion ranks tasks by priority, deadline and dependencies, then re-plans your calendar when things change. Beyond scheduling, it can generate a project from a description, record and summarize meetings, and draft documents. It combines Outlook, Google and iCloud calendars and connects to tools such as Slack, Zoom, Salesforce and HubSpot. **Who is Motion for?** Motion fits project managers, consultants, operations managers and small business owners, and other office teams with the same job to do. **Is Motion free?** Motion has a free trial, then it is a paid tool. Plans change often, so check the official pricing page before you commit. **What are some alternatives to Motion?** Other AI productivity tools include Akiflow, Reclaim.ai, Sunsama, Morgen and Trevor AI. **Is Motion safe for work data?** Motion says it is SOC 2 Type II audited, encrypts data at rest and in transit, and never uses customer data to train its AI models; data is stored in the US on Google Cloud. Check your own company’s rules, and use a business plan with training turned off for client data. ## “Listed on Stepthrough” badge Add this badge to the Motion website, press page or docs. It links to this page, so your visitors can see the listing. Copy the HTML ```text Listed on Stepthrough ``` Checked against Motion’s official site on October 20, 2026: [source 1](https://www.usemotion.com), [source 2](https://www.usemotion.com/security). Spotted something out of date? Email [rbreen@ynteractive.com](mailto:rbreen@ynteractive.com). Listings are free; [submit your AI tool](https://learn.ynteractive.com/content/ai-tools/submit). [The full AI tools directory](https://learn.ynteractive.com/content/ai-tools) · [Productivity & tasks](https://learn.ynteractive.com/content/ai-tools/productivity-tasks) · [Tool comparisons](https://learn.ynteractive.com/content/compare)